What is the Design Assistant and how do I use it?
The Design Assistant is an “assistant within an assistant”. It gives you a quick and easy way to add your own text and images to design templates that have already been created. Our tip for newbies.
Design Assistant instructions
1. On the start page of LabelAssistant Online, select a design template and open it by clicking on “Design online”. The design will be loaded to your workspace.
2. Click on the magic wand icon to open the Design Assistant.
3. First replace the placeholder text with your own text. Then click on “Next”.
4. In the next window replace the placeholder image with your own image. Then click on “Next”.
5. Now you can apply your chosen design to all the labels or only to certain ones. When you are finished, click on “Next”.
6. In the last window you can now print your labels or return to your workspace to continue editing your labels.
Standard functions for designing labels
How do I insert text and align it?
Select the "T" button and click on the text field icon. A text object will be created in the upper left-hand corner of the label. Enter your text here. To start a new line, hit the Return key. The size of the text object depends on how much text you enter. When you are finished entering text, click outside the text object. By clicking on it again, you can change the font, font size, font style and font colour below the "Insert text field" button. To move the text object to another place in the label, drag it while holding down the mouse button.
Active text objects are accompanied by 4 icons. Use the icons to delete the text object (top left), rotate it (top right), adjust the size (bottom right) and orientation, and to change the object level (bottom left).
If your label is displayed too small, you can enlarge your work area using the slide control at the left.
Tip: If, say, you want to use a larger font for the postcode and city in an address, create a separate text field. Use the grid to align different text fields.
How do I change the font size and the text properties?
Select a text object by clicking on it. The icons for text properties will appear below the "Insert text field" button. Use them to change the font, font size, font style and font colour.
Please note that only one font size can be used per text field. If you want to have text of a different size, create a separate text field for this purpose.
Tip: Use the grid to align different text fields.
How do I insert a shape and align it?
Select the “Insert new shape” button and click on the rectangle icon. You can choose between a rectangle, circle and line. Holding the mouse button down, make a shape of the required size.
Active shape objects are accompanied by 4 icons. Use the icons to delete the shape object (top left), rotate it (top right), adjust the size (bottom right) and orientation, and to change the object level (bottom left).
How do I change the shape colour and shape properties?
Select an object by clicking on it. You can then specify the colour of the fill, the border colour, the border width, the type of line, the corner form and the corner radius in the object settings below the "Rectangle" , "Circle" or "Line" button.
You can choose from 32 colours or specify the colour as an RGB value (such as 255, 0, 0 for red) or hexadecimal value (such as FF0000 for red). Click on “Close” to confirm your selection.
How do I insert an image?
HERMA LabelAssistant online allows you to make use of any image stored on your hard disk. All you have to do is upload it.
Select the “Insert image” button and click on “Upload image”. A browser window will open, allowing you to choose an image file. The image that you choose will be shown in the middle of your label. Click on the object to activate it and move it where you want or change its size. To deactivate the object, click in the work area.
Note: The graphic formats JPG, GIF, TIFF, BMP and PNG are supported. Please make sure that your image does not exceed the maximum file size of 5 MB.
How do I move an object?
Click on an object to activate it. When an object is activated, it has orange icons on its borders. While holding down the mouse button, drag the object in the work area.
If you move an object outside the printable area, you will get an error message and your label will have a red border.
How do I rotate an object?
Click on an object to activate it. It will then have orange icons on its borders. Click on the circular arrow in the upper right-hand corner. Holding down the mouse button, rotate the object.
How do I adjust the size of an object to the size of the label?
It is easy to adjust an object to the size of the label. Select an object by clicking on it. It will then have orange icons on its borders. Click on the right mouse key and select “Align object”.Then select “Adjust size to label”. Your object will now have the same size as the label.
Tip: Put your object into the background to make your other objects visible.
How do I copy an object?
To copy an object which you are going to need more than once, click on the Copy icon to the left of your label. The selected object will be transferred to the clipboard. Use the Insert icon next to it to insert the copied object into the label.
Tip: Use the shortcuts Ctrl+C to copy and Ctrl+V to insert.
How do I delete an object?
Click on an object to activate it. It will then have orange icons on its borders. To delete it, click on the Delete icon in the upper left-hand corner or press the Del key when your cursor is in the object frame.
How do I change the sequence of object layers?
Click on an object to activate it. It will then have orange icons on its borders. Click the right mouse key and select "Change object layer". Here you can move the object to different layers. You can also move it to the very top or very bottom layer.
How can I change the view size?
To the left of your label there are two magnifier icons that can enlarge or reduce the view. That means that you can design even small labels with ease.
How do I change the background colour of my label?
You can assign a different colour to each label. Use the "Select fill colour" button at the left of the label. Here you can choose from 32 colours or specify the colour as an RGB value (such as 255, 0, 0 for red) or hexadecimal value (such as FF0000 for red).
Note: For technical reasons it is not possible to print coloured labels in white (text or logos).
Can I copy the contents of one label to another?
If you want to copy the contents of one label to another, you must first save the target label on your hard disk or online. Select an object and copy the contents using the Copy icon at the left of your label or use the shortcut Ctrl+C. Do not close the label file because this will cause the information to be deleted from the clipboard. Open the target label by selecting “File – Open file from hard disk / Open a file saved online”. Insert your object using the Insert icon at the left of your label or the shortcut Ctrl+V.
You can also copy the contents of one label to another on the same sheet. Select an object and copy it using the Copy symbol or the shortcut Ctrl+C. Then switch to the page view of the label to which you want to copy the object. Insert the object using the Insert icon at the left of your label or the shortcut Ctrl+V. The copied object will remain in the clipboard until you copy another object or quit HERMA LabelAssistant online.
How do I cancel a selection?
Cancel the current selection by clicking on an empty part of the label.
How do I create identical labels?
An especially useful option, available under “Design – Page view”, is to specify an identical design for all the labels. Select the "All labels identical" button.
After designing one label you can print out a whole sheet of the same kind.
How do I design labels individually?
Click at the right of the page view on the label that you want to design.
The label currently being worked on is highlighted in orange. Change to a different label by clicking on a different field on the sheet.
Labels already containing objects will be highlighted in grey. This helps you to find labels you have edited.
How do I switch between portrait and landscape?
You can make any label in either portrait or landscape format. This is especially useful for file spine labels. Use the two icons at the left of the label to switch between portrait and landscape.
Tip: When you switch from portrait to landscape format in HERMA LabelAssistant online, the label is rotated by 90 degrees for display. However, you must still feed the label sheet to the printer in the usual manner. There is no need to change any settings in Adobe Reader.